Information notice for Alumni
INFORMATION NOTICE ON THE PROCESSING OF PERSONAL DATA
Pursuant to Articles 13 and 14 of the Regulation (EU) 2016/679 on the “protection of natural persons with regard to the processing of personal data” (hereinafter also “GDPR”), we are providing the information required on the processing of your personal data ("Data") performed by Università Cattolica del Sacro Cuore (hereinafter also the “University”).
2. Identity and contact details for the Data controller
The Controller of the processing of your Data is Università Cattolica del Sacro Cuore, with registered office in Largo Agostino Gemelli 1, 20123 Milan, telephone (+39) 027234.1.
3. Categories of personal data
The Data processed by the University include Personal Data and contact details.
4. Purposes of the processing and legal basis
Data provided by you will be processed for the following purposes:
a. Fulfilment of obligations related to your position of events participant and/or user as well as the community registration, the sharing, publication and disclosure of personal data, content and information needed to achieve Alumni’ networking goals;
b. Delivery and management of the access credentials and on-line services to events participants and users;
c. Dispatch of communications and information through automated and non-automated means in order for you to take part and enrol in courses, programmes, activities and events dedicated to the Alumni, as well as to assess your level of your satisfaction;
d. Answers to requests for information you may send to the University;
e. Based on your specific consent, dispatch of communications and information through automated and non-automated means, related to your enrolment in events organised by University partners and/or third parties, promotional activities, surveys linked to research activities.
The legal basis of processing is constituted:
a). For purposes under a), b), c) and d), by execution of the contract that you are a part of or execution of pre-contractual measures;
b). For purposes under e), by the consent you gave.
It is not mandatory to provide your Data, but an eventual refusal to do so will entail the objective impossibility to fulfil your requests and/or allow you to take part in courses, programmes, activities and events dedicated to the Alumni.
On the contrary, it is understood that a refusal to give your consent to processing for purposes under e) will not allow the University to perceive the sole purpose indicated therein.
5. Processing methods
Personal data are processed manually, digitally and electronically applying logics strictly connected to the purposes and, in any case, to guarantee the security and confidentiality of the data pursuant to laws in force.
6. Data storage period
The University will process the Data for the time strictly needed to achieve the abovementioned purposes; with no prejudice to any storage terms established by law or regulations.
7. Subject categories that the Data can be communicated to
Your Data can be communicated to:
- Public and private Bodies or competent Authorities;
- Subjects and Institutions, also ecclesiastic;
- Various entities and bodies for purposes connected to the execution of the institutional functions of the University (e.g. internships, placement activities cultural promotion, pastoral missions and sharing of scientific and educational information);
- External Companies/Bodies for support activities such as sending communications and information, related to promotional activities and surveys;
- University Associations.
The list of Data Processors appointed is updated continuously and available from the University offices.
8. Transfer of personal data to countries extra EU
Personal data can be transferred to non-EU Countries, in particular for services located outside the European Union (e.g. cloud storage). In that case, the Controller hereto assures that the transfer of data outside the EU will take place pursuant to laws applicable, for example after stipulating the standard contractual clauses adopted by the European Union.
9. Data Protection Officer, D.P.O.
The University has appointed a Data Protection Officer, D.P.O., Mr.Ferdinando Zanatti email email@example.com
10. Rights of the Data subject
As Data subject you have the right to:
a). Ask the Controller to access, cancel, rectify if inaccurate, integrated if incomplete your data, and to restrict processing in cases set forth in Art. 18 of the GDPR;
b). Object, at any time, in full or partially, to processing of Data needed for pursuance of the legitimate interest of the Controller;
c). If the conditions for the portability right pursuant to Art. 20 of the GDPR exist, receive in a structured form, commonly used and readable with an automatic device the Data supplied to the Controller and, if technically feasible, transmit it to another Controller without hindrance;
d). Revoke consent given at any time;
e). Lodge a complaint with a supervisory Authority.
Please note that the data subject’s right to object for the purposes under point (e) of this information notice through automated means, is extended also to the traditional ones and that, in any case, the possibility for the data subject to object even just partially remains in force. Therefore, the data subject may decide to receive communications either by traditional means or by automated means, or neither of the two communication types.
Those rights may be exercised by registered mail, addressed to Università Cattolica del Sacro Cuore, Direzione Amministrativa (Office of the General Manager) – Privacy, Largo Agostino Gemelli 1, 20123, Milan, or by email to firstname.lastname@example.org
Updated on: 25 May 2018